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Enter SystemSolutions Oy

Data protection statement: job applicant register

Data protection statement

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Controller 

Enter SystemSolutions Oy (hereinafter “Enter”)
Business ID: 1438074-5
Address: Satamakatu 22, 20100 Turku
Domicile: Turku
Email: mail@enter.fi

Person in charge of data file matters

Jani Ruohonen
Address: Satamakatu 22, 20100 Turku
Telephone: +358 40 711 4509
Email: jani.ruohonen@enter.fi

Name of data file 

Enter’s job applicant register.

Purpose of processing personal data 

Assessing the suitability of applicants when they apply for a job or internship.

Information registered 

We process the following personal data of the applicants:

  • the data subject’s basic details
    • Name and other information stated in the application
  • rekisteröidyn yhteystiedot
    • Address
    • Telephone number
    • Email address

Regular data sources

The data in the register is regularly collected from the data subjects themselves when they apply for a job. Personal data can also be collected and updated from publicly available sources, such as company websites, the trade register and other public and private databases.

Disclosure of personal data

Personal data is not transferred outside of the European Union or the EEA.

Protection and retention period of the data file 

  • Material in physical format

Material in physical format is stored on Enter’s premises in a locked space.

  • Electronically stored data

Data stored electronically are stored in Enter’s information systems, which employ both technical and software safeguards to ensure information security. These measures include, for example, protecting the data file with a password.

We store personal data related to the application for at least six months and for a maximum of one year, unless otherwise agreed with the data subject.

Right of revision and rectification 

The data subject has the right to review what data about them have been stored in the personal data file. The request for review must be made in writing, signed and sent to the above person in charge of personal data file matters. The processing of one review request per year is free of charge for data subjects.

In addition, the data subjects have the right to demand the rectification of erroneous data in the data file. The rectification request must itemise the item to be rectified and state the corrected information. A written request for rectification must be sent to the above person in charge of personal data file matters.written request for rectification must be sent to the above person in charge of personal data file matters.